Transfer by Tax Unit

Last Revised:  November 19, 2018

Use this screen if part or all of a single payment is being transferred to another jurisdiction for the same account and same month.  At this time, only Escrow/Refund amounts can be transferred.  In most cases, these amounts will be transferred to the Escrow Paid or Penalty portions of the receiving jurisdiction.

You cannot transfer a payment amount originally entered as $0.00 or one that has been refunded (tagged with an RF status indicating it has been sent to TaxLedge for check cutting).

Transfers are not allowed for years that have been rolled over to the Tax Collection System. You also cannot transfer payments that have been assessed fines or NSF charges. For these, reverse the payment and re-apply the money.

User Entitlements

The following user entitlements are used on this screen. They are part of the Make SI Transfer task, which is part of the SI Head Cashier job. See Tasks, Entitlements, and Jobs for more information.

SI_TRANSFER_DEPOSIT: Access to query and open transfer deposits

SI_TRANSFER_CHANGE_DEPDATES: Ability to change deposit and receipt dates when creating a transfer deposit

To do these transfers:

  1. Select Transfer Payment on either the Main Menu or the Go To list
  2. In the Deposit Control screen, open or re-open a transfer deposit.
  1. Click Transfer Transaction.
  2. Click the Col/Tax Unit Transfer tab; the screen will appear.
  3. Enter a Dealer Number.

Note: If you do not know the account number, select Account Search in the Go To list. For more information, see Searching for an Account.  Write down or copy the account number, then enter it into the Col/Tax Unit Transfer screen.

  1. Press Tab.  The Year and Certified Owner will be displayed.
  2. In the Year field, the current year is displayed.  Change this if necessary to the year of the payments that you are  transferring.
  3. Press Tab.  The payments made for that year will be displayed.  This includes values for all jurisdictions associated with the account, including any transfers previously done.
  4. Highlight the line containing the payment you want to transfer. The payment amounts will display in the far left column at the bottom of the screen.
  5. In the Move column, enter the amount of Escrow/Refund you want to transfer
  6. Click Tax Units, highlight the jurisdiction to which you are moving the funds, then click OK.
  7. In the Receive column, enter the amount that you are sending to the Receiving jurisdiction.  In most cases, you will be moving amounts to the Escrow Paid field.

Note: For refund and fines jurisdictions, the Escrow Paid field will be where the money is moved to. ;

  1. Click Apply to complete the transfer.

Note: A note is entered into the Notes screen with information about this transfer.

  1. Choose Account Status from the Go To list and verify that the payment was processed correctly.
  2. Double-click the line containing the month of the original payment.  The amounts transferred FROM that payment will be negative values.  Click Close to remove the popup window.
  3. Double-click the line containing the amount you transferred TO another jurisdiction.  The transferred payment will display as a positive value.