Transfer Month to Month

Last Revised: November 19, 2018

Use this screen if the payment for one month is being transferred from one account to a specified month for the same account and same year. Transfers are not allowed for years that have been rolled over to the Tax Collection System. You also cannot transfer payments that have been assessed fines or NSF charges. For these, reverse the payment and re-apply the money.

User Entitlements

The following user entitlements are used on this screen. They are part of the Make SI Transfer task, which is part of the SI Head Cashier job. See Tasks, Entitlements, and Jobs for more information.

SI_TRANSFER_DEPOSIT: Access to query and open transfer deposits

SI_TRANSFER_CHANGE_DEPDATES: Ability to change deposit and receipt dates when creating a transfer deposit

  1. Double-click Transfer Payment on the Main Menu or select Transfer Payment on the Go To list.
  2. In the Deposit Control screen, open or re-open a transfer deposit.
  3. Click Transfer Transaction.
  4. Click the Month to Month tab; the Month to Month screen will appear.

Note: If there is a check in the Locked column, those funds have been disbursed and cannot be transferred or reversed.

  1. If you are carrying an account number from another screen it will appear in the From Dealer No field (transferring money from) field.  If not, then enter a number in the space provided.

Note:If you do not know the account number, select Account Search in the Go To list. For more information, see Searching for an Account.  Write down or copy the account number, then enter it into the Transfer Payment screen.

  1. Press Tab.  The Certified Owner name and Year will appear in both the From and To areas of the screen. The account number will also be displayed in the To area at the bottom of the screen.
  1. In the Year field, the current year is displayed.  Change this if necessary to the year of the payments that you are  transferring.
  2. Press Tab.  The payments made for that year will be displayed.
  3. Highlight the line containing the payment you want to transfer. Check it for accuracy as follows:

Month: Month the payment was due.

Levy: Actual levy amount, if this is where the payment was applied.

Sales Amount: Sales amount, provided by the dealer.

Penalty: Any penalty charged.

Escrow/Refund: Any amount paid to escrow (payments for a future month) or available to be refunded.

Payment Amount: Total amount of payment tendered.

  1. In the To Dealer No fields, select the Month to which the transferred amount will be applied.
  2. Click Apply to complete the transfer.

Note: A note is entered into the Notes screen with information about this transfer.

  1. Choose Account Status from the Go To list and verify that the payment was processed correctly.
  2. Double-click the line containing the month of the FROM payment.  The amounts transferred FROM the account will be negative values.  Click Close to remove the popup window.
  3. Double-click the line containing the month of the TO payment.  The transferred payment will display as a positive value.