Load Amounts Due for Missing Annual Declarations

Last Revised:  November 3, 2020

This process loads fines and penalties for missing annual declarations. A $500 monthly fine or $100 daily fine can be assessed. If multiple payments have been made for an annual declaration, fines are not assessed if one of those payments was made on time.

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

 

Client Preference:

CHARGE_DAILY_FINE: Set to Y to charge a daily fine; set to N to not do this.

ANNUAL_ACCUMULATE_FINE: Set to Y to charge a fine each month the annual declaration is not filed; set to N to assess this fine only once. The amount to assess is set in the YSMM_FINE client preference (see below).

YSMM_FINE: Enter the amount to charge for a missing annual declaration .

YSSTART_MMDD: Enter the month and day (in MMDD format) to begin assessing an annual fine The default is 0201, meaning that the annual declaration must be filed by February 1 of each year. (If the ANNUAL_ACCUMULATE_FINE preference is set to Y and the annual declaration is still not filed by March 1, fines will be assessed for both February and March.)

Three tax units must be created to store the daily and monthly fines. For the daily fine unit, the Unit Type must be MPENALTY; for the monthly fine unit, the Unit Type must be MFEE; for the annual declaration file unit, the Unit Type must be AFEE.

To run this process:

  1. From the Main Menu, click Batch Menu.  The ACT Batch Menu will appear.
  2. Click the SIT Load Amounts Due for Missing Annual Declarations line, batch menu no. 12118.  
  3. Press Enter.  The parameter screen for this process will appear.
  4. Enter your tax office's ACT Client ID.
  5. Enter the SIT Tax Year for which to load the fines and penalties. Accounts with start dates in this year will be ignored.
  6. Enter the Sales Month(s) for which to load the fines and penalties. If a sales report is not filed for those months for a particular dealer, fines will be assessed.
  7. (optional) Enter a Dealer No. for which to load the fines and penalties.
  8. In the Process Option field, enter E for edit or U for update.
  9. Click Submit Job.
  10. Click OK on the OK to Submit Job pop-up screen.
  11. To see when the process is complete, see Previewing and Printing Reports. A log file is produced that includes account numbers, year, units, and fine amount(s).