SIT Dealer Export Files

Last Revised: October 12, 2022

This process produces two files that can be sent to the county attorney. One file includes dealers who filed late or failed to file a sales report. The second file is a list of deleted dealers (that have the Appraisal District Delete box checked on the Owner Master screen or an end date in the taxdtl table). If any bad dates are put in the files, a separate report is created with the account number, year, the bad date, the change date, and the operator ID.

The Monthly file includes the following data: Harris County Appraisal District number, dealer number, tax year, start date, business name and address and the payment receipt date for each month. If no receipt date exists for a given month and year, that indicates a failure to file. Payments made after the 10th of the month are considered late. If the start date falls between 1st and the 15th of the month, the dealer must file beginning that month. For start dates after the 15th, the dealer must begin filing the following month.

The Deleted file includes the following data: Harris County Appraisal District number, dealer number and dealer end date (if available). This file will be a cumulative to date listing of dealers deleted for the given tax year.

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

To run the SIT Monthly Report:

  1. From the Main Menu, click Batch Menu.  The SIT Batch Menu will appear.
  2. Click the SIT Dealer Export Files line, batch menu no. 12314.  You may need to scroll down to see this.
  3. Press Enter.  The parameter screen for this report will appear.
  4. Enter your tax office's Client ID for ACT 7.
  5. In the Include Inactive/Deleted Dealers field, leave the default of N to exclude deleted dealers from the Monthly file or set to Y to include all dealers.
  6. In the Include Dealer Types field, leave blank to consider all dealer types or enter the ones desired, separated by comma (for ex, HE,MH,VM,MV)
  7. Enter a File Name for Monthly File (include an extension).
  8. Enter a File Name for Deleted File (include an extension).
  9. Click Submit Job.
  10. Click OK on the "OK to Submit Job" pop-up screen.
  11. To see when the process is complete, see Previewing and Printing Reports. The files will be placed on /usr2/spool/act.