Portal Credit Card/eCheck/Nacha File Processing

Last Revised: July 5, 2021

The SIT EPay screens can be used to post credit card and eCheck payments made on the SIT portal and to create and post Nacha files from portal eCheck payments.

NACHA_PROCESSING: Set to N (default) if your tax office does not need NACHA files for eCheck payments made on the portal. Set to Y to be able to create these files.

NACHA_REQUIRE_POSTING: If NACHA_PROCESSING is set to Y and this preference is set to N (the default), you can FTP the Nacha file but cannot post it on the EPay screens. If this preference is set to Y, you can post this file on these screens. If NACHA_PROCESSING and NACHA_REQUIRE_POSTING are both set to N, you can post the payments but not FTP the sile.

  1. Contact ACT to get your tax office's URL for the SIT Epay screens.
  2. After opening the URL, you must log on. Use the same user name and password that you have for the SIT back office application.
  3. Depending on your tax office's setting of the client preference NACHA_PROCESSING, you will see either two or four tabs at the top of the screen (NACHA eCheck Transactions, NACHA eCheck Files, Credit Card/Non-NACHA eCheck Transactions, and Credit Card/Non-NACHA eCheck Batches).
  4. Depending on your tax office's setting of the client preference NACHA_REQUIRE_POSTING, you will be able to

Posting Credit Card/Non-NACHA eCheck payments

  1. Click the Credit Card/Non-NACHA eCheck Transactions tab. All pending (approved but unposted) transactions for credit card and (if you do not use Nacha files) eCheck payments appear. The right side of the screen shows a break down into each type of transaction.
  2. To limit the data, fill in one of more of the search fields:
  1.  Begin Payment Date - Payment dates can be entered with hour and minute if desired (for ex., 04/09/2020 23:59).
  2. End Payment Date - Payment dates can be entered with hour and minute if desired (for ex., 04/09/2020 23:59).
  3. Account - Partial account numbers (starting with the first number) are accepted.
  4. Name - This field accepts any part of the name.
  5. Amount - This can be entered as a specific amount (1.46) or a range (2.35 - 100.98). Do not enter a dollar ($) sign.
  1. Click Find to complete the search
  2. To see more detail about each payment, click the + sign in the left column.
  3. To create a batch of payments for posting, click the check box in the far right column next to each transaction or, to select all payments, click the topmost check box (in the header row).
  4. Click Create Batch, then click OK to the confirmation message. A confirmation message appears in the top right corner and the Credit Card/Non-NACHA eCheck Batches tab includes a yellow button.
  5. Click the Credit Card/Non-NACHA eCheck Batches tab.
  6. The Deposit name is set automatically to E [+batch ID] (for ex., E1274968). This can be changed as needed.
  7. Enter a Deposit Date. The receipt date will be the date the payment was made on the SIT portal.
  8. Select an option in the Post drop-down list: Do not Post (do nothing), Post in Edit (create reports but do not post the payment), Post in Update (create reports and post the payments to SIT), Cancel this Batch (void the batch and place the payments back in the transactions screen).
  9. Click Process.
  10. If you selected either Post in Edit, Post in Update, or Cancel this Batch, click OK to the confirmation message.
  11. When a posting process is finished, the Request column in this screen will have a + sign and a blue dot. Click the + sign to see more detail and access the reports (by clicking the links)

Posting NACHA eCheck payments

  1. Click the NACHA eCheck Transactions tab. All pending (approved but unposted) transactions for credit card and (if you do not use Nacha files) eCheck payments appear. The right side of the screen shows a break down into each type of transaction.
  2. To limit the data, fill in one of more of the search fields: Begin Payment Date, End Payment Date, Account, Name, Amount (without the dollar - $ - sign).
  3. Click Find to complete the search
  4. To see more detail about each payment, click the + sign in the left column.
  5. To create a batch of payments to put in the Nacha file, click the check box in the far right column next to each transaction or, to select all payments, click the topmost check box (in the header row).
  6. Enter a NACHA File Name. The extension will always be .txt.
  7. Click Create NACHA eCheck File, then click OK to the confirmation message. A confirmation message appears in the top right corner and the Credit Card/Non-NACHA eCheck Batches tab includes a yellow button.
  8. Click the NACHA eCheck Files tab.
  9. The Deposit name is set automatically to E [+batch ID] (for ex., E1274968). This can be changed as needed.
  10. Enter a Deposit Date. The receipt date will be the date the payment was made on the SIT portal.
  11. Select an option in the Post drop-down list: Do not Post (do nothing), Post in Edit (create reports but do not create the NACHA file), Post in Update (create reports and create the file), Cancel this Batch (void the batch and place the payments back in the transactions screen).
  12. Click Process.
  13. If you selected either Post in Edit, Post in Update, or Cancel this Batch, click OK to the confirmation message.
  14. When a posting process is finished, the Request column in this screen will have a + sign and a blue dot. Click the + sign to see more detail and access the reports (by clicking the links).
  15. By processing the Post to Update option, the payments have been posted to SIT.
  16. You are ready to FTP the NACHA file to the bank or other vendor. Click the arrow on the far right of the NACHA eCheck Files tab.
  17. Choose an option in the FTP drop-down list: Do not FTP, FTP this file, or Cancel this file.
  18. Click OK to the next confirmation message.