SIT Monthly Statement Postcard Receipts

When to run:

Monthly or as desired.

What it displays:

These are batch postcard receipts for either a particular dealer, deposit, year, or deposit date range.  They print four receipts to one page.  Addresses on the receipts are taken from the Alternate Address - DBA fields on the Owner Master screen.

Reversal and transfer transactions are not shown on these receipts.

The receipt shows the dealer number, CAD number, receipt number, receipt date for the payment(s), check number, total applied, total tendered, and change due.

Note:  If you run a batch receipt without specifying a deposit number, you will get a summary of payments for each month.  If you print a receipt from the Account Status screen, you will need to specify a particular payment, so if there are multiple payments for that month, the one you specified will be listed at the top of the receipt, and the remainder for that month will be summarized in the History of Payments section at the bottom.

Tax rates and factor, totals for escrow, penalty, and fines are given at the bottom, as are the outstanding balance for the current month and the outstanding balance for the year to date.

Client preferences

UPAY_TOLER: Set this to the maximum amount your tax office will accept as an underpayment and still consider the account and month as being paid in full

HIDE_YTD_BAL_ON_RECEIPT: To hide the Year to Date balance line on the receipt, set to Y. To show this line, set to N

ZERO_BAL_DUE_ON_RECEIPT: To enter the balance due for the payment to $0.00 if the payment amount was within the amount set in UPAY_TOLER, set this to Y; to show the tolerance amount as being due, set to N.  The tolerance amount will still be used in the Current Month Balance Outstanding and year to Date Balance Outstanding fields at the bottom of the receipt.

UPTV_PRECISION: Set this to the number of digits to follow the decimal point in the factor calculation.  The factor appears on receipts.

RETURNADDR_POBOX, RETURNADDR_CITY, RETURNADDR_STATE, RETURNADDR_ZIP, and RETURNADDR_PHONE - Enter the desired return address information. If these preferences are expired or do not exist, the return address defaults to the entries for the preferences JUR_ADDRESS1, JUR_CITY, JUR_STATE, and JUR_ZIPCODE.

LATE_PEN_NOTICE_TEXT_LAST_LINE: Enter the text for the last line of each notice. The default is 'Please submit your payment in the enclosed envelope. Please include this notice to ensure proper posting.'

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

To print these receipts:

  1. From the Main Menu, click Batch Menu.  The SIT Batch Menu will appear.
  2. Click the SIT Monthly Statement Postcard Receipt line, batch menu no. 12312
  3. Press Enter.  The parameter screen for this report will appear.
  4. Enter your tax office's Client ID for ACT 7.
  5. Enter one or more of the following fields, depending on how you want to limit the number of receipts printed:  Dealer No., Deposit No., Begin and End Deposit  Dates.
  6. Enter the Year to which the payments were applied.
  7. Click Submit Job.
  8. Click OK on the "OK to Submit Job" pop-up screen.
  9. To preview and print your report, see Previewing and Printing Reports.