SIT Monthly Penalties Disbursement

Last Revised:  January 10, 2014

This process disburses SIT penalty money for a given year and, optionally, a given set of accounts in the trigger table. It is designed to be run outside of the annual disbursement rollover to TCS and can be run multiple times during a year. These funds can then be loaded into TaxLedge and disbursed.

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

To run this process:

  1. From the Main Menu, click Batch Menu.  The ACT Batch Menu will appear.
  2. Click the Monthly Penalties Disbursement line, batch menu no. 12215, to highlight it.  You may need to scroll down to see this.
  3. Press Enter.  The parameter screen for this process will appear.
  4. Enter your tax office's ACT Client ID.
  5. Enter the Tax Year to disburse (normally this is the current year).
  6. Leave the Product Code of SI (HO is another option, but for Hotel Motel funds).
  7. Enter a Deposit No. for the deposit to be created.
  8. (optional) To disburse penalty funds for a limited number of accounts already in the trigger table, enter the trigger table request sequence number in the Req. Seq. No. from Trigger Table field.
  9. In the Process Option field, enter E for edit or U for update (which creates the deposit and enters negative distribution amounts to offset the penalty funds).
  10. In the Dealer Type field, enter ALL to disburse funds for all types, or enter or more of the following numbers: 1 - motor vehicles, 2 - vessels, trailers, and outboards, 3 - heavy equipment, 4 - retail manufactured housing, 5 - hotel occupancy tax.
  11. Click Submit Job.
  12. Click OK on the OK to Submit Job pop-up screen.
  13. To see when the process is complete, see Previewing and Printing Reports.
  14. The negative disbursed amounts be seen in the Escrow Payment screen. You can now go to TaxLedge and disburse these SIT funds.