Taking an Annual Shortage Payment

Last Revised: November 19, 2018

If a dealer has not paid their taxes in full at the end of the year, they are sent a bill during the first week of February.  They have until February 28th to make up the shortage. This is a once a year payment, unlike the regular monthly payments, and uses a different deposit type and payment entry screen.  These payments can be made even if made after the End Date for the account (which is noted on the Owner Master screen). You can also make more than one shortage payment per year.

Use the Online Payment program to take a payment for an Annual Shortage Payment.

User Entitlements

The following user entitlements are used on this screen. They are part of the Make SI Online Payment task, which is part of the SI Cashier and SI Head Cashier jobs. See Tasks, Entitlements, and Jobs for more information.

SI_ACT8001V: Access to query and create online deposits

SI_CHANGE_DEPDATES: Ability to change deposit and receipt dates when creating online deposits

SI_NSF_ADD: Ability to add an NSF fee in online and reversal deposits

SI_NSF_DELETE: Ability to delete an NSF fee in online deposits

SI_PAYMENT_PENALTY_OVERRIDE: Use radio buttons for penalty override [pref PAYMENT_PENALTY_OVERRIDE must be set to Y]

SI_PAYMENT_VOID: Ability to void a payment

SI_SHOW_DEPCTL_TOTALS: Show deposit control totals (granted by default)

  1. Double-click Online Payment on the Main Menu or select Online Payment on the Go To list.
  2. In the Deposit Control screen, open or re-open a shortage deposit.

Note: Make sure the Deposit Type is Shortage Payment.

  1. Click Payment Transaction; the Payment Entry screen will appear.  The Deposit No., Deposit Date, and  Operator ID, Year, Check No., and Month are auto-filled.
  2. If you are carrying an account number from another screen, it will appear in the Account No field.  If not, then enter a number in the space provided.  If you would like a different number, highlight the current number and key in the new one.

Note:If you do not know the account number, select Account Search in the Go To list. For more information, see Searching for an Account.  Write down or copy the account number, then enter it into the Online Payment screen.

  1. Press Tab; the Certified Owner and Remit Type fields will auto-fill.

Note: The Month field is listed as December (DEC) and is not changeable since this is an end of the year payment. The account must be active in December to apply a payment.

  1. Enter a Receipt Date.
  2. The Remit Type defaults to Check.  Change it if necessary.  Other options are Cash and Voucher.
  3. If applicable, change the Check Number to match the check.  This field defaults to 1.  You can delete this number if paying by cash.
  4. In the Remit Amt field, enter the payment amount.
  5. In the Payer field, enter the name of the payer if different from the Certified Owner.
  6. Click Apply to process and save the payment.

Notes: The screen clears and information from this payment appears at the bottom of the screen. The next account can now be entered.

The Payment Count and Total for the deposit will be updated to reflect this payment.  This information is available on the Deposit Control screen.

  1. Choose Account Status from the Go To list and verify that the payment was processed correctly.  The Shortage Payment checkbox at the bottom right of the Escrow Payments screen should be checked.