SIT Harris County Lockbox Processing

Last Revised: December 11, 2018

When to use:  To post payments made on the SIT portal, which are sent to a bank. A transaction file in fixed length format is sent from the bank to ACT and must be uploaded before processing the payments.

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

There are two steps to follow during this posting process:  1) upload the files to the ACT server, and 2) post the payments to the SIT accounts.

Move the payment files to the ACT 7 server:

  1. From the Main Menu, click on Products, then Batch Products.  The Batch Menu will appear.  
  2. Click the File Upload button located at the bottom of the screen.
  3. The File Upload form will appear.
  4. In the File to Upload field, enter the directory path and file name to be loaded.

Note: Use the Browse button to find where the file is on your local hard drive.

  1. Click Press to complete the upload. A confirmation page will display when the process is complete.
  2. Repeat this for the second file.

Post the payments:

  1. Return to the Batch Menu.
  2. Click in the SIT Harris County Lockbox Processing line, batch menu no. 12412.
  3. Press Enter.  The parameter screen will appear.
  4. Enter the tax office's ACT Client ID if it is not already populated.
  5. In the File Name field, enter the name of the transaction file from the bank.
  6. Enter the desired Deposit Date for the payments on the file (use mm/dd/yyyy format). The receipt date is provided in the file for each payment.
  7. In the Posting Option field, enter E to edit or P to post.

Note: Edit mode shows how the payments will post and does not actually change the account records. Post actually applies the payment to the account.

  1. Click Submit Job.
  2. Click OK on the "OK to Submit Job" pop-up screen.
  3. To preview and print your reports, see Previewing and Printing Reports.

This process creates several reports that show how the file will be processed and posted to the accounts, including summary and detail distribution reports and reports that compare the files to the payment data in the database by cashier and by 'Dex' number. These reports are created both for Edit and Post modes. They can be seen by clicking on the appropriate line in the bottom half of the Batch Request screen, after you have clicked on the correct batch request seq. line for the Edit or Post process you just ran.