SIT Annual Declaration Letters

Last Revised:  June 28, 2016

When to use:  

Annually or as desired

What it displays:

These are letters to each SIT account acknowledging receipt of their annual declaration.  They can be printed for a single dealer or for an entire deposit.  Addresses on the letters are taken from the Alternate Address - DBA fields on the Owner Master screen.

Dealer name and number, CAD number, business location, and annual declaration amount are given on each letter.  Letters are printed even if the dealer has had zero sales.

Client Preferences

CPA: Enter the tax collector's name and credentials (also uses the description column data for the job title).

RETURNADDR_POBOX, RETURNADDR_CITY, RETURNADDR_STATE, RETURNADDR_ZIP, and RETURNADDR_PHONE - Enter the desired return address information. If these preferences are expired or do not exist, the information from the Tax Unit Maintenance screen for the PRIM_JURIS is used.

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

To run the SIT Annual Declaration Letters:

  1. From the Main Menu, click Batch Menu.  The SIT Batch Menu will appear.
  2. Click the SIT Annual Declaration Letter line, batch menu no. 12301 (12504 - Dallas County).  You may need to scroll down to see this.
  3. Press Enter.  The parameter screen for this report will appear.
  4. Enter your tax office's Client ID for ACT 7.
  5. Enter the Year for which you are printing the letters.
  6. Enter either the Deposit Number or the Dealer No. for which you are printing the letter(s).
  7. Click Submit Job.
  8. Click OK on the "OK to Submit Job" pop-up screen.
  9. To preview and print your report, see Previewing and Printing Reports.