SIT Delinquent Monthly Payment Notice

Last Revised: July 5, 2021

When to run:

Monthly after payments for the previous month have become late.

What it displays:

This report prints delinquent notice letters for all active SIT accounts for which no payments have been received for the month you enter.  Addresses on the letters are taken from the Alternate Address - DBA fields on the Owner Master screen. Letters are not produced if the Dealer End Date (on the Owner Master screen) is before the month entered or if the month entered is before the Dealer Start Date.These notices will not be printed for accounts that have the Hold Delinquent Letter box checked on the Owner Master screen.

These notices will not be printed for accounts that have the Hold Delinquent Letter box checked on the Owner Master screen.

Set these client preferences:

SIT_DELQ_NOTICE_CLOSING: Enter the word(s) you want to use as the closing of the letter. The default is 'Sincerely'.

RETURNADDR_POBOX, RETURNADDR_STREET1, RETURNADDR_CITY, RETURNADDR_STATE, RETURNADDR_ZIP, and RETURNADDR_PHONE - Enter the desired return address information. If these preferences are expired or do not exist, the information from the Tax Unit Maintenance screen for the PRIM_JURIS is used..

SIT_DEPUTY_SIGNATURE: Enter Y to insert a line for the deputy signature on Delinquent Monthly letters or N to omit it.

DEL_MON_PHONE: Enter the phone to use for Delinquent Monthly letters. The default is to use the phone number in the Tax Unit Maintenance screen for the primary jurisdiction, which in SIT is unit 0.

COUNTY_TAX_OFFICE (Dallas County only): Enter the name of the county.

CPA: Enter the tax collector's name and credentials (also uses the description column data for the job title).

JUR_EMAIL_ADDRESS (Dallas County only): Enter an e-mail address for the tax office.

PRIM_JURIS: Enter the tax unit to use as the primary jurisdiction. This may be '0' in SIT.

JUR_WEBSITE (Harris County only): Enter the tax office's website

COUNTY_TAX_OFFICE: (Dallas County only) Enter the name of the county tax office.

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

To run the SIT Delinquent Monthly Payment Notices:

  1. From the Main Menu, click Batch Menu.  The SIT Batch Menu will appear.
  2. Click the SIT Delinquent Monthly Payment Notice line, batch menu no. 12302 (for Harris County, no. 12308; for Dallas County, no. 12503).
  3.  Press Enter.  The parameter screen for this report will appear.
  4. Enter your tax office's Client ID for ACT 7.
  5. Enter the SIT tax Year.
  6. Enter the Late Notice Month(s) (a three letter abbreviation, for ex., MAR, APR, JUN).
  7. (Batch menu no. 12308 only) In the Include Letters field, enter Y to generate the letters or N to do not do this.
  8. (Batch menu no. 12308 only) In the Include Summary field, enter Y to print a summary report or N to skip this.
  9. (Batch menu non. 12308 only) In the Heavy Equipment field, enter Y to print only notices for heavy equipment, N to print notices for all vehicles except heavy equipment, or leave blank to print notices for all vehicle types.
  10. (Batch menu no. 12308 only) In the Sort Order field, enter DEALER to sort the letters by dealer number or NAME to sort by dealer name.
  11. (Batch menu no. 12503 only) In the Dealer Type field, enter A for all vehicle types, 1 for motor vehicle, 2 for boats, 3 for heavy equipment, or 4 for manufactured housing.
  12. (Batch menu no. 12503 only) In the Create Notes field, enter Y to add a note to each account receiving a delinquent notice or N to not insert these notes.
  13. (Batch menu no. 12502 only) In the Note field, enter any text wanted as a note to be entered on the Notes screen.
  14. Click Submit Job.
  15. Click OK on the "OK to Submit Job" pop-up screen.
  16. To preview and print your report, see Previewing and Printing Reports.