SIT Balance Due Letter

Last Revised:  January 2, 2015

When to run:

As desired.

What it displays:

This prints letters for dealers having a balance still due.  This is the batch version of the Balance Due Letter that can be printed from the Account Status screen. Letters are printed for each month having a balance due for those accounts that had a payment in the designated deposit or within the specified deposit dates.  The amount of late penalty applied is determined by the dates of the payments.  Addresses on the letters are taken from the Alternate Address - DBA fields on the Owner Master screen.

Client Preferences

ACTVIT02_ADDITIONAL_PENALTY_MSG: an additional phrase or sentence that can be entered on these letters.  Enter the desired wording in the Description field in the client preference screen.  If you do not want this additional sentence, put an Expire Date that is prior to the dates for which you will printing letters.

ACTVIT02_CLOSING_S1: a additional sentence that can serve as the last paragraph of the letter.  It assumes that you have entered a TX_SECONDARY_PHONE preference.

TX_SECONDARY_PHONE: the phone number used in the ACTVIT02_CLOSING_S1 preference.

MIN_BALANCE_LETTER: the minimum amount to be used when selecting accounts to receive these letters.

RETURNADDR_POBOX, RETURNADDR_CITY, RETURNADDR_STATE, RETURNADDR_ZIP, and RETURNADDR_PHONE - Enter the desired return address information. If these preferences are expired or do not exist, the information from the Tax Unit Maintenance screen for the PRIM_JURIS is used.

ACTVIT02_PRINT_ENVELOPE_WORDS: Set to Y to include the words 'Please submit your payment in the enclosed envelope' on the letters. Set to N to omit this sentence.

CPA: Enter the tax collector's name and credentials (also uses the description column data for the job title).

Dallas County only: CURR_YEAR, COLLECTOR, COLLECTOR_CREDENTIALS, COLLECTOR_TITLE, COUNTY_TAX_OFFICE, JUR_ADDRESS2, JUR_ADDRESS4, JUR_EMAIL_ADDRESS, JUR_PHONE, JUR_PHONE1, JUR_WEBSITE.

User Entitlements

The following user entitlements are available on the Batch Menu. They are part of the Run SI Batch Processes task, which is part of the SI Batch Menu job. See Tasks, Entitlements, and Jobs for more information. Individual reports and processes must be assigned to each user.

SI_BATCHMENU: access the batch menu

SI_BATCHREQUEST: access the Batch Request screen

SI_FILE_UPLOAD: access and use the File Upload button

To run these letters:

  1. From the Main Menu, click Batch Menu.  The SIT Batch Menu will appear.
  2. Click the SIT Balance Due Letter line, batch menu no. 12305.  You may need to scroll down to see this.
  3. Press Enter.  The parameter screen for this report will appear.
  4. (optional) Enter a Dealer No.
  5. Enter your tax office's Client ID for ACT 7.
  6. In the Tax Year field, enter the SIT tax year for which you want the letters.
  7. (optional) You can limit the letters you print by entering a Deposit Number, Deposit Begin Date, and/or a Deposit End Date.  You can leave these fields blank to get letters for all unpaid accounts.
  8. Click Submit Job.
  9. Click OK on the "OK to Submit Job" pop-up screen.
  10. To preview and print your report, see Previewing and Printing Reports.