Fee Maintenance
Last Revised: October 25, 2012
In Texas, the state sets most of the permit fees. These state fees do not change yearly as ad valorem (property) tax rates might. Not all permit fees are collected by the tax office that is using the Permits system. Some fees (for ex., liquor fees) are paid directly to the state.
Some permit types also have additional fees that can collected by counties. These county fees cannot be more than 50% of the state fees. The exact amount is decided at the local (county) level. To see a list of permit types that can be charged county fees, click here.
Only the permit types that allow collection of county fees can be changed on the Fee Maintenance screen. For these fees, late fees may also be changed. Changing state and surcharge fees is not allowed. County fees will also be created when the update file from TABC is loaded, if they don't exist already
Most fee amounts are added to the Permits system by ACT. This allows the amounts to auto-populate when adding a permit to an owner/location. If you need to add a fee or a permit type, please contact ACT.
The fees reflected for liquor permits being entered for the first time are those for the third renewal, except for LB, MB, and RM permits. For LB, MB, CB, and RM permits, some counties will charge no fees for new entries. For permits with an original creation date of January 1, 2009 and later, county fees are calculated as if the permits had one year permits instead of considering the entire current two year permit as a single renewal. This means that, for these permit types only, the county fee for the first renewal of a two year permit will be one quarter of the state fee instead of one half of that fee and can be collected only in the third year in business. Two rows will appear in Account Status, with only one of them having a county fee due. For the second and subsequent renewals, the full county fee is charged.
Security jobs, tasks, and entitlements using this screen are:
| Job | Task | Entitlement and Description |
|---|---|---|
| LP_CASHIER, LP_HEAD_CASHIER, LP_ACCOUNTING, LP_ACCOUNTING_MANAGER, PERMITS_MANAGE | VIEW_FEE_MAINTENANCE_SCREEN | ACTBLW_08, allows the user to look up fees on the Fee Maintenance screen |
| LP_CPC_ADMIN | VIEW_FEE_MAINTENANCE_SCREEN | ACTBLW_08, allows the user to look up fees on the Fee Maintenance screen |
| LP_FEE_MAINTENANCE_UPDATE, allows the user to change fees on the Fee Maintenance screen |
For step-by-step instructions on Security jobs, tasks and entitlements, please click here to see the documentation in the Tax Collection System help.
To search for existing fees associated with a particular Permit Type, use the Fee Maintenance screen.
- From the Main Menu, click Administration, then select Fee Maintenance. The Fee Maintenance screen will appear.
- Click the carat button (
) next to the Type
field and select the desired permit type from the drop-down
menu, then click OK. - Press F8 (Execute Query). The fees for this permit type will appear in the bottom of the screen.
To change the fee amount,
- Highlight the amount in the appropriate field.
- Change the Fee amount.
- Enter an End Date if needed (this will rarely be needed).
- Save your changes by pressing F10 or clicking the Save button on the toolbar.