Disbursement Overview

Last Revised: March 27, 2014

Permits generally require both state and county fees to be paid, although county fees are not required for certain liquor permits. The state portion of permit fees is paid directly to the state, as are surcharges, late fees and renewal fees, while the county portion of these permits is paid to the county. The state sends 5% of the fees on beer permits back to the county.

Batch menu no. 15103 is used to process the county fees on permits to the county. TaxLedge can be used to do the actual disbursement.

The Disbursement screen is used currently only for voiding disbursement loads.

Surcharges and late fees are disbursed to the state; renewal fees are sent to the county.

Disbursements are done only for funds in closed deposits. A Deposit Status report, batch menu no. 15104, can be run to verify that the correct deposits have been closed.

The table below summarized the disbursement apportionments

Apportionment	Permits Process	Permits Report
State fee	100% state fee paid directly to state	N/A
Surcharge, renewal and late fees	Paid directly to state	BMI 15102
County fee	BMI 15103	N/A
City fee	BMI 15106	BMI 15102 (use City Tax Unit parameter)

Security jobs, tasks, and entitlements needed to do disbursements are:

Job	Task	Entitlement and Description
LP_ACCOUNTING	QUERY_DEPOSIT_CONTROL	ACTBLW_01, access to the Deposit Control screen
		LP_SHOW_DEPCTL_TOTALS, displays the counts and amounts for the deposit on the Deposit Control screen
		LP_CLOSE_DEPOSITS, allows the user to close any open deposit [this entitlement is not granted by default when the task is assigned]
	PROCESS_DISBURSEMENTS	ACTBLW_04, access to the Disbursement screen
	RUN_BATCH_JOBS_AND_REPORTS	LP_BATCH_MENU, access to the batch menu screen and the following reports and processes: 15002 - TABC Receipt Totals, 15003 - Statements,15006 - Unpaid Permits Report, 15101 - State Payment Reconciliation Report, 15102 - County Payment Reconciliation Report, 15103 - County Disbursement Process,15104 - Deposit Status Report, 15105 - Undisbursed County Funds
	RUN_BATCH_JOBS_AND_REPORTS	LP_BATCH_REQUEST, access to the batch request screen to review reports
LP_ACCOUNTING_MANAGER	QUERY_DEPOSIT_CONTROL	ACTBLW_01, access to the Deposit Control screen
		LP_SHOW_DEPCTL_TOTALS, displays the counts and amounts for the deposit on the Deposit Control screen
		LP_CLOSE_DEPOSITS, allows the user to close any open deposit [this entitlement is not granted by default when the task is assigned]
	PROCESS_DISBURSEMENTS	ACTBLW_04, access to the Disbursement screen
	VOID_DISBURSEMENTS	LP_DISBURSEMENT_VOID, ability to void a disbursement load from the Disbursement screen.
	RUN_BATCH_JOBS_AND_REPORTS	LP_BATCH_MENU, access to the batch menu screen and the following reports and processes: 15002 - TABC Receipt Totals, 15003 - Statements, 15006 - Unpaid Permits Report, 15101 - State Payment Reconciliation Report, 15102 - County Payment Reconciliation Report, 15103 - County Disbursement Process,15104 - Deposit Status Report, 15105 - Undisbursed County Funds
	RUN_BATCH_JOBS_AND_REPORTS	LP_BATCH_REQUEST, access to the batch request screen to review reports

For step-by-step instructions on security jobs, tasks and entitlements, please click here to see the documentation in the Tax Collection System help.