Account Status/Add Fees/Delete Permits

Last Revised: March 12, 2018

To see what money is owed and what payments have been made for a particular business and location, use the Account Status screen. Liquor and beer permits for the same location have different account numbers and will not appear together on the Account Status screen.

If a permit exists, but no fees have been added to it, these fees can be added on the Account Status screen. A permit can be deleted if no payments have been made on it.

Security jobs, tasks, and entitlements using this screen are:

Job Task Entitlement and Description
LP_CASHIER,
LP_HEAD_CASHIER,
LP_ACCOUNTING,
LP_ACCOUNTING_MANAGER,
PERMITS_MANAGE 		VIEW_ACCOUNT_STATUS ACTBLW_03,  access to the screen (future enhancements will deal with adding fees)
LP_ACCOUNT_STATUS_CHANGE_FEES, change or remove late, renewal, miscellaneous, or city fees
ADD_PERMIT_FEES_BUTTON, see the Add Fees button
DELETE_PERMITS, see the Delete Permits button

For step-by-step instructions on Security jobs, tasks and entitlements, please click here to see the documentation in the Tax Collection System help.

  1. Click the Status icon () on the Main Menu or select Inquiry at the top of the Main Menu, then select Account Status, or select Account Status in the Go To drop-down list. The Status screen will appear.

If you are carrying an account number from a previous screen, the screen will fill with data.

  1. If you need to enter an account number,
  • Press F7.
  • Enter the Account  No.
  • Press F8 (Execute Query); fee information for all the permits owned by that account will appear,  as well as the total amount paid and total amount due.  Refunds pending or posted back are subtracted from the total amount paid. Permits are grouped by issue date and year, with the most recently issued listed first.
  1. A yellow alert window appears if the account has a note with an ALT in the MSG field of the Notes screen. Click OK to leave this screen.
  2. If you highlight a permit row in the bottom of the screen, the fields at the bottom of the screen (Type, Status, Receipt No. and Expiration Date) reflect information for that particular permit.
  3. To see further details about a payment for a particular permit, highlight the permit row in the bottom of the screen, then click the Remittance tab to see the deposit number, deposit and receipt dates, payment type (for ex., check, cash), check number, permit amount, remittance amount, validation number, operator ID, and change date for each payment.

The payer's name and address is displayed at the bottom of the screen, as is the receipt number, status, and expiration date of the highlighted permit. If you entered the TCS Personal Property Acct. or

  1. If the background is yellow, the account has a comment associated with it. Click the Comments button, which is also yellow, to see the comment or note about the permit. These comments can be entered on the Account Master screen.

Add fees to a permit:

  1. To add renewal or late fees to an existing permit, highlight the row for that permit in the bottom portion of the screen,
  2. Click the Add Permit Fees button. The fees that are added are those for that permit type, which are set in the Fee Maintenance screen.  If the expiration date is 2010 or earlier, fees for one year will be added. For later dates, fees for two years are added.

If you click this button while a permit with existing fees is highlighted, you will get a message stating that the permit has existing fees.

Note: The status of the permit must be Current in order to save the fees.

  1. If you need to add a renewal fee and/or late charge at the same time, check the appropriate box(es) in the popup that appears, then click Okay.
  2. Press F10 to save the fees.

Add or remove late, renewal, or city fees on an existing permit:

  1. To add or remove a renewal fee, late charge or city fee to an unpaid permit, enter the appropriate amount in each column. To zero out the fee, click the Remove Fees button, then click Yes on the confirmation message.
  2. Press F10 to save the fees.

Note: Late charges can be either $0.00 or $100.00 and renewal fees can be $0.00 or $2.00. For city fees, the City Account box must be checked on the Account Master screen first.

Delete a permit:

  1. Highlight the permit to delete.
  2. Click Delete Permit.
  3. Click Yes to the confirmation button. If any payments (including reversals) have been made on the permit, it cannot be deleted.