User Security Jobs, Tasks and Entitlements

Last Revised:  March 27, 2018

The following tables show the ACT jobs, tasks, and entitlements that are the default settings for user security in the Permits system. Any entitlement that is highlighted is not granted by default. All other entitlements are granted when the task is assigned. For step-by-step instructions on using this feature, please click here to see the documentation in the Tax Collection System help.

Task	Entitlement	Description	Job
USE_ACCOUNT_SEARCH	ACTBLW_07	Look up permits on the Account Search screen.	LP_CASHIER
VIEW_ACCOUNT_STATUS	ACTBLW_03	View permit status and payment information on the Account Status screen.
MANAGE_NOTES	LP_NOTES_QUERY	Query the Notes window.
	LP_NOTES_INSERT	Insert notes.
	LP_NOTES_UPDATE	Change notes.
	LP_NOTES_DELETE	Delete notes
	LP_DELETE_ONLY_OWN_NOTES	Delete only notes you created if LP_NOTES_DELETE is not granted
	LP_UPDATE_ONLY_OWN_NOTE	Change only notes you created if LP_NOTES_UPDATE is not granted
	LP_ACCOUNT_STATUS_CHANGE_FEES	Change late, renewal, or city fees
VIEW_ACCOUNT_MASTER	ACTBLW_05	View location/owner information and add  comments (account notes) on the Account Master screen.
VIEW_FEE_MAINTENANCE_SCREEN	ACTBLW_08	Look up fee amounts on the Fee Maintenance screen.
TAKE_A_PAYMENT	ACTBLW_01	Access the Deposit Control screen.
	LP_SHOW_DEPCTL_TOTALS	Show the deposit counts and amounts on the Deposit Control screen.
	LP_PERMIT_DEPOSIT	Open a deposit for paying permit fees.
	LP_CHANGE_DEPDATE	Change the deposit date on the Deposit Control screen when opening a deposit.
	LP_CHANGE_PAIDDATE	Change the receipt date on the Deposit Control screen when opening a deposit.
	LP_CHANGE_PMT_PAIDDATE	Change the receipt date on the Remittance screen when taking a payment.
	LP_CLOSE_OWN_DEPOSIT	Allows the user to only close the deposits they opened.
	LP_REOPEN_DEPOSIT_ANY_DAY	Allows the user to reopen any deposit on any day (including those opened by other users)
	LP_REOPEN_DEPOSIT_SAME_DAY	Allows the user to reopen a closed deposit on the same day it was closed.
REPRINT_A_RECEIPT	BATCH_MENU	Grants access to the Batch Menu screen.
	BATCH_REQUEST	Grants access to the Batch Request screen.
Task	Entitlement	Description	Job
USE_ACCOUNT_SEARCH	ACTBLW_07	Look up permits on the Account Search screen.	LP_HEAD_CASHIER
MANAGE_NOTES	LP_NOTES_QUERY	Query the Notes window.
	LP_NOTES_INSERT	Insert notes.
	LP_NOTES_UPDATE	Change notes.
	LP_NOTES_DELETE	Delete notes
	LP_DELETE_ONLY_OWN_NOTES	Delete only notes you created if LP_NOTES_DELETE is not granted
	LP_UPDATE_ONLY_OWN_NOTE	Change only notes you created if LP_NOTES_UPDATE is not granted
VIEW_ACCOUNT_STATUS	ACTBLW_03	View permit status and payment information on the Account Status screen.
	ADD_PERMIT_FEES_BUTTON	See the Add Fees button.
VIEW_ACCOUNT_MASTER	ACTBLW_05	View location/owner information and add comments (account notes) on the Account Master screen.
VIEW_FEE_MAINTENANCE_SCREEN	ACTBLW_08	Look up fee amounts on the Fee Maintenance screen.
CHANGE_FEES_ON_RENEW_REISSUE	ACTBLW_02	Access to the Permits Renew/Reissue screen.
	LP_RENEW_REISSUE_CHNG_FEES	Ability to change the fees on the Permits Renew/Reissue screen.
TAKE_A_PAYMENT_AND_REVERSALS	ACTBLW_01	Access the Deposit Control screen.
	LP_SHOW_DEPCTL_TOTALS	Show the deposit counts and amounts on the Deposit Control screen.
	LP_PERMIT_DEPOSIT	Open a deposit for paying permit fees.
	LP_CHANGE_DEPDATE	Change the deposit date on the Deposit Control screen when opening a deposit.
	LP_CHANGE_PAIDDATE	Change the receipt date on the Deposit Control screen when opening a deposit.
	LP_CHANGE_PMT_PAIDDATE	Change the receipt date on the Remittance screen when taking a payment.
	LP_CLOSE_OWN_DEPOSIT	Allows the user to only close the deposits they opened. [Not granted by default].
	LP_CLOSE_DEPOSITS	Allows the user to close any deposit on any date.
	LP_REOPEN_DEPOSIT_ANY_DAY	Allows the user to open any deposit on any date.
	LP_REOPEN_ANY_DEPOSIT_SAME_DAY	Allows the user to reopen any closed deposit (including those opened by other users) on the same day it was closed. (Not granted by default)
	LP_REVERSAL_DEPOSIT	Grants user the ability to open and use a reversal deposit. Used to reverse payments.
AUTHORIZE_VOID_OF_PAYMENT	LP_VOID_PAYMENT	Ability to void a payment. [Not granted by default].
	LP_AUTHORIZE_VOID	Grant approval to void a transaction
	LP_AUTH_VOIDS_SAME_USER	Grant approval to void your own transaction
REPRINT_A_RECEIPT	BATCHMENU	Grants access to the Batch Menu screen.
	BATCHREQUEST	Grants access to the Batch Request screen.
Task	Entitlement	Description	Job
USE_ACCOUNT_SEARCH	ACTBLW_07	Look up permits on the Account Search screen.	LP_PERMITS_MANAGE
MANAGE_NOTES	LP_NOTES_QUERY	Query the Notes window.
	LP_NOTES_INSERT	Insert notes.
	LP_NOTES_UPDATE	Change notes.
	LP_NOTES_DELETE	Delete notes
	LP_DELETE_ONLY_OWN_NOTES	Delete only notes you created if LP_NOTES_DELETE is not granted
	LP_UPDATE_ONLY_OWN_NOTE	Change only notes you created if LP_NOTES_UPDATE is not granted
VIEW_ACCOUNT_STATUS	ACTBLW_03	View permit status and payment information on the Account Status screen.
	ADD_PERMIT_FEES_BUTTON	ee the Add Fees button.
VIEW_ACCOUNT_MASTER	ACTBLW_05	View location/owner information and add  comments (account notes) on the Account Master screen.
CREATE_A_PERMIT	LP_ADD_PERMIT	Allows a user to add a permit on the Account Master screen.
CHANGE_LOCATION	LP_UPDATE_LOCATION_INFO	Allows user to change location information on the Account Master screen.
	LP_UPDATE_OWNER_INFO	Allows user to change owner information on the Account Master screen
VIEW_FEE_MAINTENANCE_SCREEN	ACTBLW_08	Look up fee amounts on the Fee Maintenance screen.
RENEW_OR_REISSUE_A_PERMIT	ACTBLW_02	Grants access to the Renew/Reissue screen.
ACCT_MSTR_CHANGE_PERMIT_NO	LP_ACCTM_CHANGE_PERMIT_NO	Change permit numbers on the Account Master screen. Default is N.
Task	Entitlement	Description	JOB
USE_ACCOUNT_SEARCH	ACTBLW_07	Look up permits on the Account Search screen.	LP_ACCOUNTING
MANAGE_NOTES	LP_NOTES_QUERY	Query the Notes window.
	LP_NOTES_INSERT	Insert notes.
	LP_NOTES_UPDATE	Change notes.
	LP_NOTES_DELETE	Delete notes
	LP_DELETE_ONLY_OWN_NOTES	Delete only notes you created if LP_NOTES_DELETE is not granted
	LP_UPDATE_ONLY_OWN_NOTE	Change only notes you created if LP_NOTES_UPDATE is not granted
VIEW_ACCOUNT_STATUS	ACTBLW_03	View permit status and payment information on the Account Status screen.
	ADD_PERMIT_FEES_BUTTON	See the Add Fees button.
VIEW_ACCOUNT_MASTER	ACTBLW_05	View location/owner information and add comments (account notes) on the Account Master screen.
QUERY_DEPOSIT_CONTROL	ACTBLW_01	Access the Deposit Control screen.
	LP_SHOW_DEPCTL_TOTALS	Show the deposit counts and amounts on the Deposit Control screen.
	LP_CLOSE_DEPOSITS	Allows the user to close any deposit on any date.
PROCESS_DISBURSEMENTS	ACTBLW_04	Allows access to the Disbursement screen.
	LP_PROCESS_STATE_DISBURSE	Allows users to process state disbursements on the Disbursement screen.
RUN_BATCH_JOBS_AND_REPORTS	BATCHMENU	Grants access to the Batch Menu screen.
	BATCHREQUEST	Grants access to the Batch Request screen.
Task	Entitlement	Description	Job
USE_ACCOUNT_SEARCH	ACTBLW_07	Look up permits on the Account Search screen.	LP_ACCOUNTING_MANAGER
MANAGE_NOTES	LP_NOTES_QUERY	Query the Notes window.
	LP_NOTES_INSERT	Insert notes.
	LP_NOTES_UPDATE	Change notes.
	LP_NOTES_DELETE	Delete notes
	LP_DELETE_ONLY_OWN_NOTES	Delete only notes you created if LP_NOTES_DELETE is not granted
	LP_UPDATE_ONLY_OWN_NOTE	Change only notes you created if LP_NOTES_UPDATE is not granted
VIEW_ACCOUNT_STATUS	ACTBLW_03	View permit status and payment information on the Account Status screen.
	ADD_PERMIT_FEES_BUTTON	See the Add Fees button.
VIEW_ACCOUNT_MASTER	ACTBLW_05	View location/owner information and add comments (account notes) on the Account Master screen.
QUERY_DEPOSIT_CONTROL	ACTBLW_01	Access the Deposit Control screen.
	LP_SHOW_DEPCTL_TOTALS	Show the deposit counts and amounts on the Deposit Control screen.
	P_CLOSE_DEPOSITS	Allows the user to close any deposit on any date
VIEW_FEE_MAINTENANCE_SCREEN	ACTBLW_08	Look up fee amounts on the Fee Maintenance screen.
PROCESS_DISBURSEMENTS	ACTBLW_04	Allows access to the Disbursement screen.
	LP_PROCESS_STATE_DISBURSE	Allows users to process state disbursements on the Disbursement screen.
VOID_DISBURSEMENTS	LP_DISBURSEMENT_VOID	Allows user to void a disbursement load from the Disbursement screen.
RUN_BATCH_JOBS_AND_REPORTS	BATCHMENU	Grants access to the Batch Menu screen.
	BATCHREQUEST	Grants access to the Batch Request screen.
	FILE_UPLOAD	Activates the File Upload button on the Batch Menu screen
ACCT_MSTR_CHANGE_PERMIT_NO	LP_ACCTM_CHANGE_PERMIT_NO	Change permit numbers on the Account Master screen. Default is N.
	LP_REFUND_DEPOSIT	Grants user the ability to open and use a refund deposit.	ADMINISTER_REFUNDS
Task	Entitlement	Description	Job
Can do any task in the system	Has all entitlements	Can do anything in the system. Normally assigned to select ACT personnel assisting the client users.	LP_SUPER_USER
Manage Permits Documents	BLW_DOCUMENTS	Allows users to access the Documents screen
	LP_DOCUMENT_ADD	Allows users to add a document.
	LP_DOCUMENT_COMMENTS_UPDATE	Allows users to change the comments and descriptions attached to a document.
	LP_DOCUMENT_DELETE	Allows users to delete a document from the system once it has been added.
	LP_DOCUMENT_VIEW_ALL	Allows users to view restricted documents.
VIEW_CHNGCTL_HISTORY	BLW_CHNGCTL_HISTORY	Allows users to view and use the Change Control History screen
Change_Client_Prefs	LP_ACT_CODES	Allows changes to be made to the client preferences.	LP_CPC_ADMIN
View_Fee_Maintenance_Screen	BLW_08	Look up fee amounts on the Fee Maintenance screen.
Maintain Fees	LP_FEE_MAINTENANCE_UPDATE	Ability to update fee amounts as they change either from the county or TABC.
Task	Entitlement	Description	Job
COPY TEST ACCOUNTS	LOAD_PERMIT_DATA	Can copy accounts from production to ACT's development, test, and evaluation environments.	LP_ACT_INTERNAL