Sales Report

Last Revision:  February 27, 2024

The Sales Report batch process allows users to print blank sales reports that can be mailed to hotels to be filled out and returned with payment. Each report is two pages. It is sorted by hotel number, then period end date.

Entitlements:

HOTBATCHMENU: View and run reports and batch processes on the Batch Menu. Each user must also be granted the user security access for each batch menu report or process. This is done in ACT's Tax Collection System.

Client Preferences: 

FORMAT_FOR_BMI16103: Enter 1 for Harris County, 2 for Jefferson County, or 3 for Wise County

HM_START_DATE: Enter the starting date for your HOT data

HM_BILL_FREQUENCY: Enter Q for quarterly or M for monthly billing

HM_DECLARE_CHECKBOX: Enter the text to use for the declaration when filing a sales report online

HM_CONTACT_PHONE: Enter a tax office phone number.

HM_PAYABLE_TO: Enter a name to print as the Payable to name.

HM_MAILING_ADDRESS1,HM_MAILING_ADDRESS2, HM_MAILING_ADDRESS3,HM_MAILING_ADDRESS4: Enter the mailing address to use on checks and reports

HM_REPORT_TITLE: Enter a title to use on the report mailed to hotel owners

  1. Enter 7 in the Select box on the Main Menu, then press Enter or select Batch Menu on the Go To list; the Batch Menu screen will appear.
  2. Click on the Hotel/Motel Sales Report line, batch menu no. 16103.
  3. Press Enter. The parameter screen appears.
  4. The Client ID field should be populated with your ACT Client ID.
  5. (optional) In the Begin Period End Date field, enter the ending date of the earliest reporting period for which to print letters or leave this blank to return data since the earliest reporting period in the database.
  6. (optional) In the Period End Date field, enter the ending date of the latest reporting period. Only letters for hotels having this date will be printed (any Begin Period End Date entered will be ignored). Leave this blank to use the current date.
  7. (optional) In the Hotel No. field, enter a specific hotel ID to print a report for that hotel only.
  8. In the Include Online Payers field, enter Y to print sales reports for hotels that have filed on the web site portal or N to skip those hotels.
  9. Click Submit Report, then click Yes to the confirmation message.
  10. Click Batch Request to see when the report is finished.
  11. Click Present Report to view the report as a .pdf.