Payment Search
Last Revision: February 27, 2018
The Payment Search screen lists payments that have been posted into the Hotel-Motel system. Additional details for payments made on the Hotel-Motel Portal are also provided.
Entitlements:
HOTIPDETAIL: View the Payment Search screen
- Enter 6 in the Select box on the Main Menu, then press Enter, or select Payment Search on the Go To list; the Payment Search screen will appear.
- If you are carrying a hotel number from another screen it will appear in the Hotel ID field along with any other available data.
- If the screen is blank or if you wish to query a different set of payments, press F7, then enter one or more of the following search criteria: Payment Ref No., Hotel ID, Payment Date Range, From Year, To Year, From Period, To Period.
- The following information for this hotel is displayed.
| FIELD | DESCRIPTION |
| Payment Ref No. | System-generated alpha-numeric number beginning with 'H' that is created when a taxpayer pays on the hotel-motel portal or prints a payment form from there. |
| Hotel ID | System-generated number assigned to this hotel |
| Year | Hotel-motel tax year paid |
| Period | Billing period |
| Date | Date the payment was made, taken from the lockbox file. |
| Amount Billed by Period | Payment amount on the lockbox file, excluding bank fees. |
| Status | State of the payment posting - pending, approved, or posted, for ex. |
| Reason Code | Reason for payment approval, failure or rejection |
- For internet payments, you can show only Posted or Pending (not posted) payments by selecting the appropriate option in the Search Type drop-down list. The default setting is All.
- For all searches, you can sort the results by selecting a column name in the drop-down list next to the Search Type field, then selecting asc (ascending) or desc (descending). The sort will occur automatically.
- To see additional information for payments started on the hotel-motel portal, click the Detail button on the row for that payment. A popup window appears that shows pending or posted amounts for that period. Additional information displayed includes the following:
| FIELD | DESCRIPTION |
| Receipt Date | Date the payment was submitted |
| Amount Due by Period | Amount due for the year and period being paid. |
| Status | State of the payment posting - pending, approved, or posted, for ex. |
| Year | Hotel-motel tax year paid |
| Period | Billing period |
| Reason | Reason for payment approval, failure or rejection |
| Name on Payment | Payer's name |
| First Name, Last Name, Address, Phone, Email | This information is provided by the taxpayer at the time of payment |
| Payment Date | Date the payment was made, taken from the lockbox file. |
| Auth Status | State of the payment posting - pending, approved, or posted, for ex. |
| Total Fee Amount | Total of bank fees assessed on this payment |
| Total Amount Paid | Total paid for hotel-motel tax plus bank fees |
| Payment Type | Credit card or echeck |
| Card Type | If credit card, which type of card |
| Auth No. | Number generated by the internet payment vendor for successful payments |
| Reason | Reason for payment approval, failure or rejection |
- Click Close to return to the Payment Search screen.