Delinquent Tax Bills

Last Revision:  March 22, 2023

Delinquent tax bills can be printed for hotels with taxes unpaid or partially paid at the end of each reporting period. The bill provides amounts due by year and reporting period.

Entitlements:

HOTBATCHMENU: View and run reports and batch processes on the Batch Menu. Each user must also be granted the user security access for each batch menu report or process. This is done in ACT's Tax Collection System.

Client Preferences:

HM_STATEMENT_TITLE: Enter the title to be printed below the Delinquent Hotel Occupancy Tax Statement text at the top of each bill.

HM_LETTERHEAD_ADDRESS1, HM_LETTERHEAD_ADDRESS2, HM_LETTERHEAD_ADDRESS3, HM_LETTERHEAD_ADDRESS4: Enter the name, address, and phonto be printed at the top of each bill. This could be the tax collector and tax office address.

HM_PAYABLE_TO: (non-certified bills only) Enter the payable to name for the bottom of the bill.

HM_CONTACT_PHONE: Enter a tax office phone number.

HM_MAILING_ADDRESS1, HM_MAILING_ADDRESS2, HM_MAILING_ADDRESS3, HM_MAILING_ADDRESS4: (non-certified bill only) Enter the

HM_STATEMENT_TRAILER1, HM_STATEMENT_TRAILER2: (Certified bill only) Enter the verbiage to be put in the certification section of the delinquent tax bills.

HM_STATEMENT_SIGNATURE1, HM_STATEMENT_SIGNATURE2, HM_STATEMENT_SIGNATURE3, HM_STATEMENT_SIGNATURE4, HM_STATEMENT_SIGNATURE5: (Certified bills only) Enter the name, title, signature line verbiage and tax office name for the certification section of the delinquent tax bills.

HM _INTEREST_ON_PENALTY: Enter Y to charge interest on penalty and tax or N to charge interest only on tax.

HM_RECEIPT_RETURN_ADDRESS1, HM_RECEIPT_RETURN_ADDRESS2, HM_RECEIPT_RETURN_ADDRESS3: Enter the return address.

CRAWLER1_BMI16102: Enter the text desired for the crawler on the delinquent tax bills.

  1. Enter 7 in the Select box on the Main Menu, then press Enter or select Batch Menu on the Go To list; the Batch Menu screen will appear.
  2. Click on the Hotel/Motel Delinquent Tax Bills line, batch menu no. 16102.
  3. Press Enter. The parameter screen appears.
  4. The Client ID field should be populated with your ACT Client ID.
  5. In the Begin Period End Date field, enter the period end date of the earliest period for which to print letters or leave this blank to consider all periods in the database. Only years and periods later than this date will be considered.
  6. (optional) In the Period End Date field, enter the ending date of the only reporting period for which to print letters. Leave this blank to use the current date.
  7. (optional) In the Hotel No. field, enter a specific hotel ID to print a report for that hotel only or leave blank for all hotels that fit the remaining search criteria.
  8. Enter an As Of Date to determine penalty and interest. It defaults to the current date.
  9. In the Display Certified Report field, enter Y to include certified verbiage and the tax office seal on each bill or N to show the payable to and mailing address instead, with no seal.
  10. Click Submit Report, then click Yes to the confirmation message.
  11. Click Batch Request to see when the report is finished.
  12. Click Present Report to view the bills as a .pdf.