Payment History

Last Revision: February 13, 2017

The Payment History screens display a history of all payments and refunds that have been made for a specific hotel.

Entitlements:

HOTPAYHISTORY: Access the Payment History screen

 

  1. From the Main Menu, enter 7 in the Select box on the Main Menu, then press Enter, or select Payment History on the Go To list. The Payment History screen will appear.
  2. If you come to this screen from another screen, the hotel number will be carried over. To find a different hotel, press F7, enter the Hotel ID, then press F8.
  3. For each year and period, the following payment information is shown: tax, discount, penalty, interest, attorney fees, overage, and total paid. The information is sorted by year and period, descending.
  4. Highlight a row, then double-click to see a list of the payments made for the hotel and year.
  5. For each year and period, the following payment information is shown: deposit number, deposit date, receipt date, paid levy, discount, penalty and interest, attorney fees, refund, and total paid.
  6. Click Close Window to return to the summary screen.
  7. Click the Unit Transaction tab to view payment information by collection tax unit for a specific period and year . Transactions are sorted by year, period, and unit.
  8. To see transactions at the tax unit level for all payments, press F7 on the Unit Transaction tab, enter a Hotel ID, then press F8.
  9. To see additional details about payments for a hotel, year, and period, click the Payment Distribution Status tab.
  10. The following information is displayed for each hotel, year, period, and collecting unit: deposit number, deposit and receipt dates, remit type (check, cash, etc.), distributing tax unit, transaction type (payment, reversal), remit seq number (system-generated number assigned at the point of payment. The same Remit Seq No. is used for all transactions affecting that money, including reversals and transfers), validation number (unique sequence number assigned by ACT), operator ID, receipt number (system-generated umber assigned to that payment), change date, and amounts paid.