Introduction to Account Status Information

The Account Status screen gives the history of payments and remaining account balances for a particular account.

Entitlements:

HOTSTATUS: View the Hotel Status screens

Enter 2 in the Select box on the Main Menu, then press Enter, or select Account Status on the Go To list; the Account Status screen will appear.
If you are carrying a hotel number from another screen it will appear in the Hotel ID field along with any other available data.

If the Hotel ID field is blank, enter a number in the space provided and press TAB (or F8, then TAB).

If you would like a different ID than the one currently displayed, press F7, key in the new one, then press TAB (or F8, then TAB).

FIELD	DESCRIPTION
Hotel ID	(view only) System-generated number assigned to this hotel
Name	Hotel name
Owner	Hotel owner
Active	For active accounts, this is checked.
Total Tax Rate	The total tax rate for the hotel
Amount Due As Of	Defaults to current date, can be changed to show different amounts owed.
Multiple Reports	This column on the far left will display an asterisk (*) if multiple reports have been filed for the period.
Year	Hotel/motel tax year
Period	Billing period
Taxable Receipt	Total room receipts that are taxable
Base Tax	Base tax due based on taxable receipts plus NSF charges
Paid Tax	Amount of tax paid for the period
Applied Discount	Amount of discount (if any) applicable for the period
Remaining Tax	Amount of unpaid tax
Remaining Discount	Amount of unapplied discount
Overage	Overpayment amount
Fees	Fee amount due
Amount Due	Total amount due
Stat	These symbols may appear in the far right column: ! - pending internet payment; @ - unsuccessful internet payment; * - multiple outstanding (unposted) internet payments

To see this information for each jurisdiction associated with the hotel, double-click in one of the rows. A popup window appears that shows unpaid amounts for that period. Additional information displayed includes the following:

FIELD	DESCRIPTION
Report No.	System-generated number assigned to the sales report
File Date	Normally the same as the receipt date for the payment
Confirmation No.	A number assigned to the hotel report after it has been filed. Used on the portal so that portal users can confirm that the reports they file have been received by the county.
Distributing Tax Unit	Tax unit that collects occupancy tax in the hotel/motel system
Collecting Tax Unit	Tax units that receive occupancy tax in the hotel/motel system