Non-Filing Letters and Report

Last Revision: December 20, 2022

The Non-Filing Letters and Report provides a list of hotels for which reports have not been filed for a specified time period. Reminder letters can be printed if desired. The report shows for each year and period within the specified time period, the hotel ID and hotel name. If the contact name in the Hotel Master screen is blank, the current hotel owner name is used.

Entitlements:

HOTBATCHMENU: View and run reports and batch processes on the Batch Menu. Each user must also be granted the user security access for each batch menu report or process. This is done in ACT's Tax Collection System.

Client Preferences:

HM_START_DATE: Enter the starting date for your hotel/motel data.

HM_CONTACT_PHONE: Enter a tax office phone number.

HM_LETTERHEAD_ADDRESS1, HM_LETTERHEAD_ADDRESS2, HM_LETTERHEAD_ADDRESS3, HM_LETTERHEAD_ADDRESS4: Enter the tax office address to use on letterhead area of letters and reports.

HM_LETTER_SUBJECT1, HM_LETTER_SUBJECT2: Enter the subject line for letters.

HM_LETTER_SIGNATURE1, HM_LETTER_SIGNATURE2, HM_LETTER_SIGNATURE3: Enter the signature information for letters

PRINT_SELF_ADDR_ENV_LINE_16104: Enter the desired text for the last paragraph of these letters.

  1. Enter 7 in the Select box on the Main Menu, then press Enter or select Batch Menu on the Go To list; the Batch Menu screen will appear.
  2. Click on the Hotel/Motel Non-Filing Letters and Report line, batch menu no. 16104.
  3. Press Enter. The parameter screen appears.
  4. The Client ID field should be populated with your ACT Client ID.
  5. In the Begin Date field, enter a beginning date for retrieving data.
  6. (optional) In the Period End Date field, enter the period end date to limit the data on the report or leave blank to use the current date.

Note: the Begin Date and Period End Date must be in the same calendar year; otherwise leave the Period End Date blank.

  1. (optional) In the Hotel No. field, enter a specific hotel ID to display data only for that hotel or leave blank to retrieve all hotels..
  2. Enter an As Of Date to determine penalty and interest and to determine which hotels and payment periods to consider (those due in the future are ignored).
  3. Click Submit Report, then click Yes to the confirmation message.
  4. Click Batch Request to see when the report is finished.
  5. Click Present Report to view the report as a .pdf.