Adjust Remittances

Last Updated May 16, 2016

If you need to make a permanent adjustment to one or more accounts, you can do so in the Adjustments screen.  You can also search for adjustments already processed.  You should not use this screen to correct errors that originated in the Tax Collection System.

Adjustments to attorney remittances must be made to the taxing jurisdictions, not the attorney unit.

The following roles and user entitlements should be set in the Tax Collection System for users needing to adjust remittances in TaxLedge.

Remittance Screen Roles

GLTAXLEDGE_FOUNDATION - Allows access to the TaxLedge database tables. Restrictions are made by removing entitlements to users.

Remittance Screen Entitlements

ACTGL_REMIT – Allows access to the Remit screen.

GLREMITADJUST - Allows access to the Adjustment screen.

Click here to see other entitlements needed to perform certain actions on this screen.

To make an adjustment:

Be sure you want to make these adjustments -- they are permanent changes for that load!

  1. In the Remit screen, click on the Adjustments tab.
  2. Click on the Transaction Type drop-down menu and select the type of adjustment you need.  The choices are:
Attorney Refund Adj Refund of monies to an attorney that were previously collected.
Reverse Attorney Refund Adj Addition of monies from an attorney that were previously collected.
Delinquent Refund to Jurisdiction and Attorney Refund of monies to an attorney and corresponding jurisdiction that result in the attorney fee being calculated from a total amount designated.
Reverse Delinquent Refund to Jurisdiction and Attorney Addition of monies from an attorney and corresponding jurisdiction that result in the attorney fee being calculated from a total amount designated.
Jurisdiction Refund Adj Refund of monies to a jurisdiction that were previously collected.
Reverse Jurisdiction Refund Adj Addition of monies from a jurisdiction that were previously collected.
Special Assessment Collections Subtraction of monies related to Special Assessments to a jurisdiction or attorney.
Reverse Special Assessment Collections Addition of monies related to Special Assessments to a jurisdiction or attorney.
  1. Select Debit (DB) or Credit (CR).  In general, transaction types with the word 'reverse' in them are debits and will increase the remittance total.  Credits decrease the totals. (This logic is reversed in the Check Writer.)
  2. Select a Tax Unit for which to make the adjustment. If you enter an invalid tax unit number (one that is not in the TaxLedge jurisdiction table), an error message will appear and that adjustment will not be processed. It will remain in the Adjustment screen until the correct unit is entered.

Note: Montgomery County commission and/or fund breakouts are broken out to a different tax unit instead of automatically calculated when applied to the main tax unit.

  1. Enter a value for the Lookup Key.  This is used for internal referencing and can be any combination of letters and/or numbers.  It will allow you to retrieve this group of adjustments by searching for this key.
  2. In the Apply As drop-down list, select ATTY FEE ADJ, IS INTEREST ADJ, IS LEVY ADJ, MO INTEREST ADJ, MO LEVY ADJ , or MANUAL ADJUSTMENTS. Different options may be available depending on your particular tax office.
  3. Enter the Year to be adjusted.
  4. Choose Current or Delq (delinquent) from the drop-down list, depending on how you want the adjustment to be considered.
  5. Enter the Amount of the adjustment.  You can only enter positive values here.  You cannot adjust negatively.
  6. Press Tab.  The Credit Totals and Debit Totals at the bottom of the screen will keep a running total of the amount(s) just entered.
  7. Enter the Deposit Date to use for the adjustment.  Make sure this date is included in the date range to be entered in the Remit screen when recalculating to see the adjusted amounts (see below).
  8. If you want to post the adjustment to the Remittance screen, click in the Post box.

If you want to save the adjustment without posting it, leave the Post box blank.

If you want to post all of the adjustments, click the Post All button. This places checks in all the Post boxes.

  1. If you are finished with the adjustments, click Save/Process at the bottom of the screen.  Otherwise, press Tab and repeat steps 2-15 for each adjustment you need to make.

Only those adjustments that have the Post box checked will be processed.  If the adjustment has already been posted (it has a posted date), you will not be able to post it again.  If you do not check the Post box, but do click Save/Process, the adjustment is saved, but not applied to the disbursement total for the jurisdiction.  The Post date is not saved until the Save/Process button is clicked.

  1. To see the processed, adjusted amount(s), click the Remit tab, then click Recalculate.  Credits are viewed as negative amounts and debits are displayed as positive amounts.  (The Date Range fields refer to the Posted Dates, not the Effective Dates.)

You can search for adjustments already in the system, including those posted and unposted:

  1. In the Remit screen, click on the Adjustments tab.
  2. Enter in any or all of the search parameters in the Search Options area, including:
  • Year - the year against which the adjustments were made. This is based on the Effective Date entered when the adjustments were made.
  • Payee - the tax unit against which the adjustments were made.
  • Lookup Key - the key that you assigned to the batch of adjustments.
  • Transaction Type - the type of adjustment that was created.  These include: Attorney Refund Adj., Reverse Attorney Refund Adj., Delinquent Refund to Jurisdiction and Attorney, Reverse Delinquent Refund to Jurisdiction and Attorney, Jurisdiction Refund Adj, Rendition Penalty, Reverse Jurisdiction Refund Adj., Special Assessment Collections and Reverse Special Assessment Collections.
  • Status of Adjustments - select the status of the adjustments for which you are searching.  The choices are: Posted, Unposted or All.
  1. Click Search.
  2. If you need to clear the search results in order to search again, click the Clear button.