Jurisdiction Remittance Setup Information

Last Updated July 14, 2014

The Remittance Setup screens allow you to change or enter jurisdiction and attorney information that is specific to TaxLedge, including remittance rules. The jurisdictions must be created in the Tax Collection System prior to using this screen.

The following roles and user entitlements should be set in the Tax Collection System for users needing to use these screens.

Remittance Setup Screen Entitlements, Tasks, Jobs

ACTGL_REMIT_SETUP - Allow users to see the Remittance Setup screen (Remit Setup task, TL Admin job)

GLREMIT_SETUP_CHANGE- Allows users to make changes on the the Remittance Setup screen (Change Remittance Setup task, TL Admin job).

To search for and make changes to a jurisdiction:

  1. On TaxLedge’s Main Menu bar, select Maintenance, then Remittance Setup. The Remittance Setup screen will be displayed.
  2. Click Enter Query on the top right of the screen.
  3. Enter the Tax Unit number and Year to view. Normally you would enter the current tax year.
  4. Click Search.
  5. Make any necessary changes to this jurisdiction (only the TaxLedge name and mailing address, email, and contact information can be changed).
  6. Click Save.

To add a new bank to receive disbursed funds (required for wire and ACH payments) (for banks and accounts the funds are coming 'from', use the Tax Office Info/Maintenance screen):

  1. From the Remittance Setup Info tab, click Bank Info. (Note: If the Change Bank/Account button is grayed out, the unit shown as the Payee on the Bank Info screen is not the same unit queried on the Remittance Setup screen.)
  2. Click Add Bank.
  3. On the New Bank popup window, enter the Name, Address, City, State, and Zip Code as it will appear on checks, wires, ACH slips and reports.
  4. Click Save.
  5. Click OK to the confirmation message. You have now added a bank to the system but have not associated it with any jurisdiction or payment type.

To change the information for an existing bank/account or to add an another account to an existing bank (for ex., if M&O and I&S are disbursed to different accounts at the same bank):

  1. From the Remittance Setup Info tab, click Bank Info. (Note: If the Change Bank/Account button is grayed out, the unit shown as the Payee on the Bank Info screen is not the same unit queried on the Remittance Setup screen.)
  2. Click Edit Account if you're changing information for an existing account or Add Account if you're adding a new account.
  3. On the Bank Info tab, enter an Effective Date.
  4. Enter or change the Account Description.
  5. (optional) Enter or change the Account Number
  6. Click Save.
  7. Click YES to the confirmation message about creating an alternate bank account for the jurisdiction.
  8. See the instructions below for adding and changing remittance rules.

To change the receiving bank for the jurisdiction:

  1. From the Remittance Setup tab, scroll through the Remittance Rules options on the bottom left until you see the bank account name and number you want to change in the Jurisdiction Bank Information area in the bottom right corner.
  2. Click Bank Info.
  3. From the Bank Info screen, click Change Bank.
  4. Select the desired bank from the list that appears.
  5. Click OK.
  6. Enter the account information for the new bank account (account description, ABA/route number, account number, a repetitive or bank tracking number, and the information required for the NACHA and QuickBooks files
  • Effective Date: Defaults to the system date. You can change this date.
  • Account Description: Enter the description of your choice
  • Routing Number (required for ACH and wire): Must be 9 digits.
  • Account Number (required for ACH and wire): must be numbers, not letters
  • Repetitive Number: Code used by some banks as a shortcut to the transaction information commonly used for online bank systems. It can be alphanumeric, alpha or numeric.
  • NACHA File Parameters - Use the instructions provided by the bank. If you are changing banks, the previous NACHA parameters will remain, but can be changed.
  • QuickBooks Information: Use the names from QuickBooks' Chart Of Accounts.
  1. Leave the Action option set to 'Replace this account' or change it to 'Create an additional account'.
  2. Click Save. If you set the Action option to 'Create an additional account,' a scroll bar will appear on the bottom left of the Bank Info tab.
  3. If you're replacing account information, click Yes to the confirmation message that appears. The information appears on the Attorney Info tab and the Bank Info tab is disabled. If you're creating an additional account , click Yes to the confirmation message about creating an alternate account for the jurisdiction.
  4. If you're replacing account information and you've chosen a bank that is also used by other jurisdictions, you may see a message asking if you want to apply the changes to all jurisdictions. Click No if any of the information (including account numbers) is unique for this jurisdiction. Click Yes if the changes can be applied to all jurisdictions.
  5. If you're replacing account information and you clicked No in the step above but the same bank account is used by other jurisdictions, you may get a warning message telling you to reassign the accounts for the other units before changing this one.

To change remittance rules for a jurisdiction:

  1. From the Remittance Setup tab, query the jurisdiction to change.
  2. In the Remittance Behavior section, make sure the Pay to Jurisdiction listed for that unit is correct and that the Remittance Rules sections displays either non-TIF(which may differ for M&O vs. I& S) or TIF entries.
  3. Click Remittance Rules. The Remittance Rules tab displays the current information for that jurisdiction and remittance type (TIF, M&O, I& S).
  4. Click Edit Remittance Rules or Add Remittance Rules (if you are just adding, not removing rules).
  5. On the Remittance Rules tab, if you change the Pay to Jurisdiction to a different unit number, the Bank and Default Bank Account information will also change.
  6. Select the Payment Address from the drop-down list, which indicates where to send the remittance. Options are Jurisdiction, Bank, Attorney, or Bank on Behalf of Jurisdiction.
  7. The drop-down list next to Show Grouping In contains options for how and where to show combined remittances if the Pay to Jurisdiction is different than the one queried on the Remittance Setup screen. The options are Disbursement - Remittance Screen screen (to show the payment total on the remittance screen as the Pay to Jurisdiction) or Payment - Check Writer (to show each remittance with the original jurisdiction and combine them in the Check Writer).
  8. Enter or change the amounts in the fields that trigger auto-select, check, ACH and wire. One of them can be $.00.but they cannot all be the same amount. Leave the field blank if you will not be using that payment type. If all amount fields are left blank, payments will be processed as checks.
  9. In the Apply Rule to area, choose a collection type: All, Current, or Delinquent.
  10. Check Print EFT slips if you want these slips to print automatically in the Check Writer screen.
  11. Change the entries in the Selected Amount Types to Jurisdiction as needed. These are the types of funds that will be disbursed to this jurisdiction. The entries in the Selected Amount Types are what are shown in the Remittance Rules are of the Remittance Setup screen. You may wish to add or remove items from this Selected Amount Type area.
  12. Enter an Effective Date.
  13. Click Save. If the Selected Amount Types to Jurisdiction box is blank, you will see a confirmation message about the lack of rules. Click Yes to that message.
  14. On the Remittance Setup tab, the End Date in the Remittance Rules area for the current Jurisdiction Bank (see the bottom right part of the screen) is filled in with the day prior to the Effective Date for the new remittance rules or Pay to Jurisdiction.
  15. To see the new information, slide the scroll bar in the Remittance Rules area to the right. The Start Date is now the Effective Date entered when you made changes in the Remittance Rules tab. The Active Dates in the Jurisdiction Bank Information area may be different, since those dates pertain to the bank account itself, not to the remittance rules for the account / jurisdiction.